RM Minutes

MINUTES OF THE REGULAR MEETING OF
COUNCIL OF THE RURAL MUNICIPALITY OF GRANDVIEW
HELD DECEMBER 16, 2009

Members Present: Reeve: Cliff Kutzan
Councillors: Nick Fiarchuk
Jack Squance
Vern Nelson
Wayne Banting

CAO – Sharon Storozuk

Reeve Kutzan called the meeting to order at 10:00 am

Regular meeting December 9, 2009 changed to December 16, 2009 with accordance with the organizational by-law.

Be It Resolved that the minutes of the last regular meeting of council of the Rural Municipality of Grandview held November 18, 2009 be adopted as circulated/read. Carried

Be It Resolved that the agenda be adopted as amended. Carried

Reports of Committees/Meetings
Councillor Squance – Nov. 18- Biosphere; Dec. 1-2010 Homecoming;Dec.3-Fire truck demo & Liaision-Onanole; Dec.14-Jt. hall mtg.; Dec.15-Intermtn. Conservation
Councillor Banting – Nov. 18-GV/GP Ag. Society; Nov.23-26-AMM-Bdn.; Nov.30 SAC mtg.; Dec.7-9-Conservation conference-Bdn.; Dec.14-Jt. hall mtg.; Dec.15-Intmtn. Conservation
Councillor Nelson – Nov. & Dec. –hall committee mtgs. Dec.3-fire truck demo; Dec.11-Intermtn. Conservation-project proposal
Councillor Fiarchuk - Nov. 18- Biosphere mtg.; Nov.23-26-AMM –Bdn.; Dec.3-fire truck demo; check chamber by Kempf.; Dec. 8 – fire truck conference call
Reeve Kutzan – Nov.23-26-AMM-Bdn.; Dec. 7 – PARC mtg.; Dec. 8 – fire truck conference call; Dec. 14 –Jt. hall mtg.; Dec. 15-Planning-interviews-deleveopment officer.
CAO – Written report

Delegation:
10:30am – Kevin McKnight-CEO-PRHA – introduced himself; items of discussed-H1N1; regional trade program; Dauphin Regional Role Study;Telehealth-Grandview up and running;nursing & doctor recruitment

11:20am: Foreman Steven – update on repairs, discussed mower, trailer and work projects – still catching up.

Financial Statement – October and November 2009

Be It Resolved that the un-audited financial statement for the month of October and November 2009 be accepted as presented by the CAO. Carried

Communications/Correspondence:
List provided to all Council members
Items specifically discussed included:
? Cantest – water testing results
? MB Water Stewardship – Permit – NE 19-25-25W
? MVSD – overview of Nov. 2 mtg. with municipal government.
? FCM – climate change
? Parkland Regional Recycling – 2010 Schedule
? Assessment – 2010 roll final
? Subdivision – Plan – survey - Sitko
- Renno – Cert. of approval
? Parkland Tourism
? EMO – flood claim-approved – $43,176.65
? Gas tax – 2nd. Installment received - $23670.40
? WCB – rates increase for 2010 from .68 to .69 cents
? Office of Fire Commission – John Jubenvill
? GP/GV – donation 2000.00 for 2010
? HED – Group Health & Dental Program – no change in premium
? Officer Development –Oct. & Nov. report
? Sensus – audit, quote TCA’s for PSAB-resolution
? Office of Drinking Office – 2009 inspection & 2008 audit
? Toromont Cat – online statements, etc.
? MB. Conservation-Cert. Co-ordinator – organization table
? Watson Crossley Community Museum – funding 2010
? RHA – regional trades program
? Highline – mower – price quote
? Intermtn. Conservation-Hyra/Evans Crossing-DFO proposal
? Town of Grandview – fire dept.
? Peter Kuzyk- reply to letter.

Whereas the RM of Grandview’s Tangible Capital Assets has to be in compliance with PSAB requirements for the years 2008 & 2009;

Therefore Be It Resolved that the RM of Grandview approve the additional costs associated to meet the PSAB requirements for the TCA’s. Carried

General Business

Be It Resolved that work projects dated for December 16, 2009 are hereby approved. Carried

Policies – review in the new year

Be It Resolved that the Grandview Recreation Commission will have use of the RM/Town postage meter;

And further be it resolved that the Grandview Recreation Commission will be responsible for payment. Carried

Be It Resolved that the RM of Grandview request proposals for Professional Audit Services for a one year period for the 2010 fiscal year with option for renewal. Carried

Banking Services-review next year.

Be It Resolved that the RM of Grandview advertise for the position of janitor. Carried

Be It Resolved that the RM of Grandview will pay stand by time to the Cemetery Caretaker during laid off in the amount of $330.00 per month. Carried

Be it Resolved that the RM of Grandview renew their contract with the Office of the Fire Commissioner, Province of Manitoba, for inspection services in 2010 as pertain to Part 9 of the building code. Carried

EMO Seminar - contact EMO Co-ordinator

Be It Resolved that Kelly Steven-Foeman attend a seminar in Leadership in Safety Excellence Course being held in Brandon January 15, 2010;

And Further Be It Resolved that all expenses be paid by the municipality. Carried

Be It Resolved that Sharon Storozuk attend a two and half day seminar Feb. 24 to 26, 2010 at the Elkhorn Resort on administration/finance development.

And Further Be It Resolved that all expense be paid by the municipality. Carried

Be It Resolved that Kim Cockerill attend a two and half day seminar Feb. 24 to 26, 2010 at the Elkhorn Resort on administration/finance development.

And Further Be It Resolved that all expense be paid by the municipality. Carried

Council reviewed their committee appointments.

Whereas the RM of Grandview purchase a low bed trailer from C & B Stirling Enterprises for the price of $45000.00 plus taxes;

Therefore Be It Resolved that the said purchase be funded through the machinery replacement reserve fund. Carried.

Whereas the RM of Grandview purchase a 2009 Schulte mower from Reit-Syd Equipment Ltd. for the price of $24762.00 plus taxes;

Therefore Be It Resolved that the said purchase be funded through the machinery replacement reserve fund. Carried

Whereas according to Section 163 of the Municipal Act a Municipality must adopt an interim operating budget for the year 2010 until such time as Council passed the 2010 Financial Plan:

Therefore Be It Resolved the interim operating budget for 2010 shall be comprised as follows:

General Government Services $70000.00
Protective Services $30000.00
Public Health and Welfare $20000.00
Fiscal Services $50000.00
Environmental Services $20000.00
Transportation Services $80000.00
Capital Expenditures $200000.00
Economic Development $15000.00
Recreation Services $30000.00
Utility Operating $20000.00
Utility Capital $50000.00

Carried

Whereas the Rural Municipality of Grandview deem is necessary to borrow money for general operating expenses and utility operating expenses;

Therefore Be It Resolved that the Rural Municipality is hereby authorized to borrow an amount not exceeding $2000,000.00 for general operating purposes as the need arises;

Further Be It Resolved that the Rural Municipality is here authorized to borrow an amount not exceeding $40,000.00 for utility operating as the need arises. Carried

Be It Resolved that the RM of Grandview transfer funds presently in the Health Reserve Fund in the amount of $550.00 to the Town of Grandview which represents their share. Carried

Be It Resolved that the RM of Grandview pay the Town of Grandview their half share of the cemetery revenue and rent from phys. residents collected in 2009. Carried

Be It Resolved that the RM of Grandview transfer their share of revenue received in the year 2009 for cemetery purposes to the cemetery reserve fund. Carried

Be It Resolved that the RM of Grandview transfer their share of revenue received in the year 2009 for phys. rent to the health reserve fund. Carried

Be It Resolved that the following transfers to reserves are hereby approved:

1) Machinery $100000.00
2) Bridge & Culvert $40000.00
3) Recreation $20000.00
4) Health $10000.00
5) Gas Tax $47340.98
Carried

Be It Resolved that the second regular meeting of December be held on December 30, 2009 at 10:00 am. Carried

Be It Resolved that the RM of Grandview pay out the CAO’s overtime for the year 2009 as attached summary. Carried

Be It Resolved that Sharon Storozuk-CAO extend the balance of holidays to 2009. Carried

By-laws

Be It Resolved that By-law No. 7-2009 (2010 Indemnities) be given first reading. Carried

Be It Resolved that By-law No. 7-2009 (2010 Indemnities) be given second reading. Carried

Be It Resolved that By-law No. 8-2009 (Fire Reserve) be given first reading. Carried

Be It Resolved that By-law No. 8-2009 (Fire Reserve) be given second reading. Carried

Office Wages – table to next meeting

Unfinished Business

Be It Resolved that the following be appointed to the Intermountain Conservation District Boards as citizen representatives for the RM of Grandview:

Lower Valley/Mink Creek Laura Chartier
Wilson River Raymond Gashyna
Upper Valley Grenville Grasby
Carried

TB Stakeholders – citizen appointments – table

Water Interest review – table

List of Accounts

Be It Resolved that the accounts for the month of December 2009 amounting to $137,706.48 be paid as listed. Cheque numbers 11178 to 11248. Carried

Be It Resolved that we now adjourn – 2:15PM. Carried